Installing a Shared Printer on a Windows Server

This section explains the settings for printing from a computer to a shared printer in a Windows^® XP, Windows Server^® 2003/2008/2012, Windows Vista^®, Windows^® 7, or Windows^® 8.

Here, the printer, port, and the driver type are selected and one printer is added at a time.

• Before the installation
• Adding a shared printer
• Confirming the printer that has been added
  

Note

If your computer's OS is Windows Server^® 2008 R2, set the procedure for Windows^® 7.

Before the installation

Check the following before you begin installation:

Check that the required network environment for adding the printer to the selected computer has been set up.

The network environment should be as follows:

• OS:  Windows^® XP or Windows Server^® 2003
• Service client:  Microsoft network file and printer sharing, client for Microsoft network
• Protocol:  Internet protocol (TCP/IP)

• OS:  Windows Server^® 2008/2012, Windows Vista^®, Windows^® 7, or Windows^® 8
• Service client:  Microsoft network file and printer sharing, client for Microsoft network
• Protocol:  Internet protocol (TCP/IP) (IPv4, IPv6)

Note

• Check the following before you use the TCP/IP protocol:

  Windows^® XP, Windows Server^® 2003/2008/2012, Windows Vista^®, Windows^® 7, or Windows^® 8:

  Check that "Internet Protocol (TCP/IP)" has already been installed. If not, refer to the customer documentation for Windows^® XP, Windows Server^® 2003/2008/2012, Windows Vista^®, Windows^® 7, or Windows^® 8 and install it.

  Windows Server^® 2008/2012, Windows Vista^®, Windows^® 7, or Windows^® 8:

  Support for IPv6 (Internet Protocol Version 6) differs according to the machine model. To find out if your machine model supports IPv6, please refer to the accompanying manual.

• If you are using NetBEUI as the transport protocol, check that "NetBEUI Protocol" has already been installed on the selected computer. If not, refer to the customer documentation for the respective operating systems and install it.

Check with your administrator to confirm the following:

• a. IP address specified in the target printer
• b. Shared printer name and server computer name which has the shared printer
• c. Shared printer name of the target printer

Note

• Automatic search will not be carried out for printers that do not satisfy conditions a and b.
• If condition c is not known, the target printer cannot be specified when more than one printer of the same type are found.

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Adding a shared printer

Start up Driver Installation Tool from this CD-ROM and add a printer to the computer.

There are 9 steps.

Click [Print/Fax Driver] on the [Main] tab on the Driver CD Kit.

Driver Installation Tool is activated and the [Driver Installation Tool - Setup] screen is displayed.

Click [Custom].

The [Driver Installation Tool - Select Connection Method] screen is displayed.

Select [Shared Printer] and click [Next].

The [Shared Printer] screen is displayed.

Enter the printer name in [Share Name] using the format "\\computer name\shared printer name". Alternatively, you can click [Browse] and select a shared printer from the displayed screen. Then click [Next].

A dialog box for confirming the installation is displayed.

Note

If the specified printer could not be confirmed, the [Printer Specification] screen will be displayed.
Enter one of the following: [IP Address], [Host Name] or [IPX Address], select your printer model from [Model] and click [Next]. A confirmation message will be displayed. Click [Yes].

Check the settings and click [Yes].

The [Software License Agreement] screen is displayed.

Read the contents of the agreement and check [Yes] if you agree. Then click [Install].

Installation begins.

A graphic of the printer, the printer model and the printer address are displayed.

After the setup has been completed, the [Setup Complete] screen is displayed.

Note

If the message "Unable to get device options" is displayed, make sure the options are specified after the installation.
For Windows^® XP and Windows Server^® 2003
Click [Start] - [Printers and Faxes]. Open the properties of the installed printer, then specify the options on the [Options] tab.
For Windows Server^® 2008
Click [Start] - [Control Panel] - [Printers]. Right-click the installed printer and select [Run as administrator] - [Properties]. Click [Continue] on the [User Account Control] dialog box. On the [Properties] dialog box displayed, specify the options on the [Options] tab.
For Windows Vista^®
Click [Start] - [Control Panel] - [Hardware and Sound] - [Printers]. Right-click the installed printer and select [Run as administrator] - [Properties]. Click [Continue] on the [User Account Control] dialog box. On the [Properties] dialog box displayed, specify the options on the [Options] tab. For information about the options, refer to the customer documentation for the printer.
For Windows^® 7
Click [Start] - [Devices and Printers]. Right-click the installed driver and select [Printer Properties]. Specify the options on the [Options] tab in the displayed [Properties] dialog box.
For Windows^® 8 or Windows Server^® 2012
Click [Control Panel] - [Hardware and Sound] - [Device and Printers]. Right-click the installed driver and select [Printer properties]. Specify the options on the [Options] tab in the displayed [Properties] dialog box.

Click [Test Page].

A test page is printed by the printer.

Note

• The printer selected in [Default Printer Setup] will become the default printer.
• You can change the printer name on the displayed screen after selecting [Change Name].
• If there is only one printer selected under [Printer Installed], you can verify the properties of this printer on the displayed screen after selecting [Properties].
• You can change the setup information by selecting [Printing Preferences] and changing the properties.
• You can continue to install other printers by clicking [Start Again] to return to the Startup screen.

Click [Finish].

A confirmation message is displayed.

Click [Yes].

Installation is complete.

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Confirming the printer that has been added

Perform the following procedure to find out if the printer icon has been created.

• For Windows^® XP or Windows Server^® 2003, select [Start] - [Printers and Faxes].
• For Windows Server^® 2008, select [Start] - [Control Panel] - [Printers].
• For Windows Vista^®, select [Start] - [Control Panel] - [Hardware and Sound] - [Printers].
• For Windows^® 7, select [Start] - [Devices and Printers].
• For Windows^® 8 or Windows Server^® 2012, select [Control Panel] - [Hardware and Sound] - [Device and Printers].

The printers folder is displayed. Check if the icon for the specified printer is in the folder.

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This is the end of the printer preparation.